a good secretary

A good secretary

A secretary keeps an office running smoothly. Secretaries have a wide range of duties, depending on the offices that they work for, but as a general rule, they are extremely efficient and well organized. Qualification requirements for a position as a secretary vary; a minimum, clerking skills like typing and operating office equipment are needed. Employment prospects in this field are generally good, especially for skilled individuals.

Secretaries may be known by a variety of other titles, like administrative assistants, clerks, or personal assistants. These titles may reflect different types of secretarial jobs, although all of these positions share the common theme of administrative tasks. Secretarial positions are quite old; Greek and Roman businessmen and politicians, for example, used personal secretaries and clerks to manage their affairs.

At a minimum, a secretary handles correspondence, keeps track of a schedule, manages a filing system, and operates office equipment like phones, fax machines, and copiers. Many secretaries also answer phones and route phone calls to the appropriate people. Some secretaries also handle supply ordering for an office, and they may deal with budgeting, bookkeeping, and personnel paperwork. A secretary is expected to have experience with computers and other electronics, as he or she will handle a great deal of electronic material, including correspondence.

In addition to having clerical skills, a secretary is a skilled manager of time and people. Secretaries are often very important people in the offices that they work in, although they may not command the salary and respect from outsiders that higher ranking people in the office do. A good secretary anticipates the needs of office staff, solves problems quickly, and works so efficiently that many people do not realize how valuable the secretary is until he or she leaves the job. Secretaries also have excellent people skills, and they are secure in handling confidential material, high-strung executives, and the chaos that is often present in a busy office.

岗位职责

1、协助总裁处理各类信件，起草信函、演讲稿、报告、文件等各类综合性文件；

2、做好各部门及各领导上报行文的保存、管理、督办的工作；

3、合理安排、提醒总裁的日常工作时间和程序；

4、整理公司重要会议记录及会议纪要；

5、关注公司内各部门信息沟通情况，及时传达上级的各项指令；

6、接待访问总裁的重要来宾；

7、完成总裁交办的其他工作的督办、协调及落实任务。